One shared journey is moving us forward at Bristol-Myers Squibb. Around the world, we are passionate about making an impact on the lives of patients with serious disease. Empowered to apply our individual talents and ideas so that we can learn and grow together. And driven to make a difference, from innovative research to hands-on community support.
Bristol-Myers Squibb (BMS) is looking for a Hub Contract Administrator (CA) in Sweden
A vacancy has risen for a position as Hub Contract Administrator at Regional Clinical Operations (RCO) Nordic. The position is based in Solna, Sweden.
Key legal responsibilities
As the Contract Administrator you are the primary point of contact for investigator sites to address legal questions and concerns. In this role you prepare, negotiate and finalise Clinical Trial Agreements (CTAg) with investigator sites including preparation of financial appendix/exhibit (for in-house studies only). You are primary country liaison with BMS Contracts Center of Excellence (CCE). You manage legal exception process for contract negotiations, answers and resolve routine contractual questions independently and promptly escalate legal issues and country specific questions to CCE for advice and tracks resolution.
* Develops and seeks CCE approval for local fallback language on an ongoing basis and revises where appropriate.
* Takes ownership and accountability for maintaining an up to date repository of R&D Legally approved country CTAg templates, Pharmacy templates including amendment templates and local legal fall back language for the agreements, updating where appropriate due to industry, regulatory or BMS policy changes. This also includes site-specific CTAg templates (as required).
* Takes ownership and accountability for maintaining an up to date repository of R&D Legally approved Confidentiality Disclosure Agreements (CDA) back up language (as required).
* Negotiates and maintain Clinical Trial Agreements & Pharmacy agreements with study sites
* Negotiates and maintain Master Agreements with Centers of Excellence where applicable.
* Primary point of contact on indemnity related queries and for consultation on insurance policy requirements.
Key financial responsibilities
* Primary point of contact for investigator sites to address financial questions and concerns.
* Answers and resolves routine financial related questions independently and promptly escalates complex questions to the Clinical team for advice.
* Interface between the Central Contract and Grant group and hub management to ensure country Site
Budget
* Worksheets are fair, reasonable, adequate, consistent and in-line with local expectations.
One shared journey is moving us forward at Bristol-Myers Squibb. Around the world, we are passionate about making an impact on the lives of patients with serious disease. Empowered to apply our individual talents and ideas so that we can learn and grow together. And driven to make a difference, from innovative research to hands-on community support.
* Takes ownership and accountable for maintaining a repository of approved country SBWs and a repository of institution approved costings including site ancillary costs such as site start-up costs (where required).
* Regular update local cost table with country specific clinical procedures costs.
* Negotiates and generates financial exhibit/appendix to all CTAgs.
* Identifies opportunities to negotiate reduction in study costs at certain key Institutions due to high BMS studies being conducted at said locations, if appropriate.
* Manages the financial exception process for contract negotiations by collaborating with financial counterparts and clinical team.
* Responsible for driving the internal fund approval process to ensure timely turnaround of contract signature and clear generation of site financial agreement information.
* Initiates workflows and maintain workflow in contract management and approval system including tracking of financial negotiation timelines.
* Manage and track all payments related to e.g. the Clinical Trial Contracts and Pharmacy contract
* Be contact persons and responsible for questions in connection with disbursement reviews Expected areas of Competence (i.e. skills and abilities):
* Uses excellent negotiating and interpersonal skills when independently dealing with external and internal customers (e.g. Investigator sites, contractors, vendors, accounts payable, finance, legal, and other ancillary groups within the organization as applicable).
* Works well in a team environment with little or no supervision by demonstrating the ability to think in a logical decisive manner and demonstrates a “can do” approach. Utilizes effective problem-solving approaches and independently follows-up and resolves outstanding issues, within deadlines.
* Exhibits professionalism and strong business ethics by maintaining confidentiality where appropriate, exhibiting candor and honesty with both internal and external key stakeholders, and respecting Company policies and privileges.
* Functions independently while coaching other team members within an environment that relies heavily on system and process knowledge.
* Interacts effectively with a wide range of individuals, both external and internal customers, collaborates effectively with internal groups and individuals to achieve key deliverables.
* Communicates effectively using excellent verbal and written skills with both internal and external key stakeholders; coordinates information and document flow to and from both internal and external stakeholders.
One shared journey is moving us forward at Bristol-Myers Squibb. Around the world, we are passionate about making an impact on the lives of patients with serious disease. Empowered to apply our individual talents and ideas so that we can learn and grow together. And driven to make a difference, from innovative research to hands-on community support.
* Exhibits flexibility and willingness to develop new skills by being receptive to new systems and processes.
* Seeks to identify and implement best practices within established processes.
* Identifies potential areas for improvement of existing processes and proposes solutions to maximize efficiency.
BMS Biopharma Behaviours
The Contract Administrator is expected to demonstrate the BBB: Decide & Act, Connect & Collaborate, Innovate & Improve and Grow & Engage.
Experience desired
* Experience in the conduct of clinical trials in the pharmaceutical industry.
* Proven background in project planning, working on multiple projects in parallel, to tight timelines and obtaining the necessary resources/information to achieve business goals.
* Experience of working in a heavily matrix environment; navigating and networking in a leadership capacity to meet business goals.
* Experience in creating, processing and tracking clinical contracts, payments and financial documents.
* Demonstrated ability to independently negotiate with internal and external customers.
* Demonstrated ability to communicate effectively using excellent written and verbal skills with internal and external customers.
* Demonstrated ability to proactively follow-up and resolve challenging issues.
Knowledge desired
* Good understanding of GCP, ICH guidelines and local regulations.
* Strong understanding of the clinical research and development process regarding the execution of clinical trials, with focus on document workflow associated with site contracts and financial administration.
* Knowledge of the local market with respect to clinical trial costs.
* Strong financial and/or business analytical knowledge with the ability to express opinions and conclusions in a clear, concise and understandable format.
* Possess knowledge of legal contracts and concepts, preferably in relation to clinical trial activity.
* Understands business and financial planning, budgeting process and payments.
* Highly proficient in electronic systems and web based applications.
One shared journey is moving us forward at Bristol-Myers Squibb. Around the world, we are passionate about making an impact on the lives of patients with serious disease. Empowered to apply our individual talents and ideas so that we can learn and grow together. And driven to make a difference, from innovative research to hands-on community support.
If you are interested in applying for the above position, please send your application together with CV to lena.eek@bms.com no later than Dec 11th, 2015. Welcome with your application!